Data, Information, and Knowledge Management Software - "What software
should I use?"
A primer on data, information,
and knowledge management software tools
Glossary of Tasks and Terms - Data, Information, and
Knowledge Management Software
- Brainstorming - generating ideas in a rapid and non-linear
process with the goal of coming up with as many possible related or associated
thoughts about a topic or problem.
- Brainstorming software - a software tool that helps you
capture and relate ideas without getting in the way or slowing down the brainstorming
process. Brainstorming software is typically extremely easy and almost transparent
to use for this reason. Can be visually centred (see related definitions of
mind map and mind mapping software) or hierarchical or text centred (see related
definitions of outline and outliner).
- Category - a way of grouping or organizing data or information
into logically related sets
- Categorize - the process you, or a software tool, goes
through in grouping data or information you want to store into logically related
- Concept Map - Similar to a mind map, a concept map is a
visual representation of a group of related topics. It differs from mind maps
in that there can be more than one key idea with multiple links in any direction,
whereas mind maps typically have onc central idea from which associated ideas
- Diagram - a visual representation of the relationship between
bits of data or information. Typically how one bit relates to, works with,
is next in line to, or is driven by something else. A diagram of a set of
roads is called a road map. A diagram of the floor of a building is called
a floor map. A diagram of how people work together is called a organization
- Diagramming software - software tools that let you easily
and quickly visually sketch out relationships between bits of information.
Lets you draw out road maps, floor plans, organization charts, flow charts,
networking diagrams, etc.
- Idea map - another name for "mind map" (see definition
of mind map).
- Knowledge Mapping - similar to mind mapping, but linking
of all kinds of documents, web sites, and ideas in a free-form, associative
map - a visual representation of a grouping of thoughts in your mind
that are related or associated to each other through a central topic. Example:
You are starting a writing project about hydrogen powered cars. A mind map
would have "hydrogen cars" in the center and related thoughts around
this central topic would be "price", "technology", "storage",
"delivery methods", "threat to oil industry", etc. According
to many, mind maps were popularized by Tony Buzon - http://www.mind-map.com
for more information.
- Mind mapping software - a software tool that allows you
to capture the picture of your thoughts and ideas on a central topic. Literally,
it allows you to "map" what the picture in your mind looks like.
Often used in project brainstorming sessions (personally or in group), by
teachers and students, writers, researchers, etc. This tool is more often
used by people who think visually than hierarchically or textually. The latter
group might use an outliner instead, though these tools might be complementary
rather than mutually exclusive to some (see definition of outliner).
- Outline - In the context of software tools, "outline"
means to sketch out the plan, frame, or key thoughts or ideas about a story,
research article, project, etc.
- Outliner - a software tool that allows you to capture your
thoughts or ideas quickly and transparently into a text centered hierarchy,
often displayed in tree-like structure of trunk sub-set branches. This tool
is more often used by people who think hierarchically or textually rather
than visually. The later group might use a mind mapping software instead,
however these tools might be complementary rather than mutually exclusive
to some (see definition of mind mapping software)
- Personal Information Manager - a "Swiss army knife"
software tool that tries to do all your organizing for you. Most "PIM's"
(as they are called) do calendaring, scheduling, contacts, and even journaling
very well. However, they are not really full power information management
tools - or at least, not yet.
- PIM - short for "personal information manager"
Working Style --> User
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The following people contributed to this document: (Thanks for your contributions!)
- Paul Kurucz
- Wade Baggette
- Stephen Zeoli
- Daniel Ginsberg
- George Mayhew
- Matthew Deaner
This is a continual work in progress. Please e-mail
with your thoughts so we can help others find the tools they need to be productive
knowledge workers. Your name will be included in the Credits for any contribution
you can make. This document first created November 2003. Latest update: January
2004. This document or any information on it may be copied freely. As a courtesy,
please reference this site as your source for anything you copy from here.